Format and Registration

ICDE 2023 Format and Registrations

Format: To have the best experience for the attendees, we organize the event (both the conference and workshops)  using the following asynchronous hybrid format.

1. The event has two non-overlapping components, in-person and virtual.
2. For the in-person component, there will be NO live streaming. The event at the hotel will be 100% in person. 
3. All keynote speakers, tutorial speakers, and panels will be in person.
4. Each paper is highly recommended to provide a presentation video before the conference, which can be accessed by registered attendees.
5. Each paper should have at least one author paying a full registration fee before the early bird registration deadline.
6. By default, each paper is expected to have an in-person presenter.  
7. If a paper cannot have an in-person presenter, the authors need to provide a valid reason, e.g., due to travel restrictions from their government.
8. For papers that don’t have an in-person presenter, we will organize virtual sessions.  These sessions will be organized in the same way as we ran virtual conferences in the past.
9. We plan to record some of the in-person sessions (e.g., keynote talks) and make them available to registered attendees.
10. Each registrant has access to virtual sessions.

Author fee and registrations: The event requires each paper (including the conference and workshops) to pay an author fee for the work to be published and presented at the event.  Separately, attendees including the presenting authors need to pay a registration fee. The registration website will require each paper to pay both an author fee and a registration fee (either student or non-student). A main reason to use this fee structure, which is adopted by many other events, is to deal with the uncertainty and risk of the conference budget caused by the economic environment and global pandemic.

The following table shows the author fee requirements:

Track	Author fee per paper required?
Research Track	Yes
Special Track	Yes
Industrial Track	Yes
Demo Track	Yes
Workshops	Yes
PhD Symposium	Yes
TKDE Posters	No
Tutorials	No

Registration Site

The following are related deadlines:

• 2/24/2023, Early Bird registration deadline. By this date each paper should have one author who pays for the author fee, and should have at least one author (possibly the same author) who pays an in-person registration fee. Please let the Registration Chair (Jia Yu,  jia.yu1 AT wsu DOT edu) know if the two authors are not the same person.
• 3/17/2023, Registration cancellation deadline. The registration site allows you to change your registration type without cancellation fee.  If the change is from virtual to in-person, you will pay the price difference. If it’s from in-person to virtual, you will get a refund. If you cannot get a visa by this deadline, please contact the Registration Chair (Jia Yu,  jia.yu1 AT wsu DOT edu) before you make the change. There will be $150 cancellation fee if you directly cancel your registration. No cancellation and change are allowed after this deadline.

Visa-invitation letter: After receiving your registration, if needed, the website will provide you a support letter to apply for a visa.

The following are the fees (all in USD). “Member” means “IEEE Member”.